84th NRA Annual Convention

October 23-27, 2017 · The Ritz-Carlton San Juan · San Juan, Puerto Rico

The Tabletop Exhibit and Reception has become an NRA Annual Convention tradition. This much-anticipated event offers suppliers an invaluable opportunity to display their innovations and helps renderers stay abreast of industry developments.

Unlike large trade shows that stretch out over days, this very focused event places all emphasis on the exhibitors. It’s also the one opportunity a supplier has to have top rendering decision-makers in one room. Make plans now to exhibit at the Tabletop Exhibit & Reception! To view a list of last year’s exhibitors, click here.

Registration & Exhibitor Rates

In order to be an exhibitor, there must be one fully registered attendee from your company for the duration of the convention.

Registration Fees

NRA Member… $1070.00
NRA Member w/ Spouse/Guest… $1575.00
Non-Member… $1870.00
Non-Member w/ Spouse/Guest… $2425.00

After September 20, 2017, all registration fees increase by $100.

Tabletop Exhibitor Fees

If a Convention Sponsor If Exhibitor Only
NRA Member… $500.00 $600.00
Non Member… $900.00 $900.00

Additional name badges are $100.00 each. Additional badges are good for Thursday night only.

Set-Up & Tear Down Instructions

Set-up for the Tabletop Exhibit will be held from 12:00pm – 6:00pm on October 26, 2017. The Tabletop Exhibit will be open to NRA Convention attendees from 7:00pm to 9:30pm that evening. Tear down must take place immediately following the exhibit and no later than 11:00pm. Please leave your sealed boxes in the room with the shipping labels attached. NRA and The Ritz-Carlton cannot be responsible for any non-sealed and non-boxed items left in the exhibit area after 11:00pm, Thursday, October 26, 2017.

PLEASE NOTE THAT ALL FOOD WILL BE AVAILABLE TO EXHIBITORS STARTING AT 6:45PM SO THAT YOU HAVE AN OPPORTUNITY TO EAT BEFORE THE DOORS OPEN AT 7:00PM.

Shipping Instructions

Below are the shipping instructions and the hotel’s shipping address for all packages. As Puerto Rico is not on the mainland, we encourage you to ship your materials early. Be sure to place your name, your organization’s name and the word “Exhibitor” on each package. Ship all materials in the following manner:

ATTN: Agnelis Pomales
HOLD for MARTY COVERT, NRA
The Ritz-Carlton San Juan • 6961 Ave. of the Governors • Isla Verde, Carolina P.R. 00979
904-530-0928
Box #__of [TOTAL BOXES SHIPPED] (be sure to number each box)

Tracking numbers should be sent to MARTY COVERT. Please be sure to put the word “Tracking” in your subject line.

Please note you will be responsible for any shipping costs.

In order to ship your materials and exhibit back to your office, please be sure to bring your company Fed Ex or UPS account numbers with you. We will provide packing tape and blank shipping labels that you may fill out at the end of the Tabletop event. Any additional receiving or shipping costs incurred will be billed to your room unless otherwise instructed.

Tabletop Terms & Conditions

If your company would like to exhibit, please read the Terms & Conditions below and then fill out the Tabletop Exhibitor information on the REGISTRATION FORM.

ELIGIBILITY Each exhibitor must have at least one person fully registered for the convention.
EXHIBIT SIZE Exhibit space will consist of a standard 6′ × 30″ draped table, two chairs and a sign with the company name provided by NRA, unless special arrangements have been made. Any exhibits wider than 8 ft. must be approved. Equipment may not be brought into the exhibit space or any other area of the venue unless approved by Marty Covert and the Hotel Conference Services. If your exhibit is a pop-up, please indicate its size on the registration form.
ELECTRICAL HOOK-UP Electrical hook-up and A/V are available and must be ordered by emailing AHMED LEBRON or calling Ahmed at 787-225-9666. Please indicate whether you will require electrical hook-up on the convention’s Registration Form.
BADGES No one will be admitted into the Tabletop Exhibit without a convention badge. If your company has additional employees who will only be attending the Tabletop Exhibit and Reception (and are not registered for the convention), you will need to check the box “Exhibit Badge Only” listed under Tabletop Exhibitor Fees on the Registration Form and provide those employees’ name(s).
PAYMENT Only Registration Forms received with full payment at NRA headquarters by the September 30 print deadline will be listed in the program. You will not receive assignments prior to the meeting.
LIABILITY It is agreed that the National Renderers Association, Inc., its officers and its staff, and the management of The Ritz-Carlton will not be liable to the exhibitor for any loss, damage or injury to his property contained in such exhibits, or injuries to his person, his agents, employees, or other persons, no matter how sustained from fire, theft, accident, or other causes. All claims for such loss, damage, or injury are being expressly waived by the exhibitor.

Cancellation Policy

Cancellation of exhibit space should be directed to Marty Covert via email at co@martycovert.com. Cancellations BEFORE September 20, 2017 are entitled to a full exhibit fee refund. Cancellations received on or after September 20, 2017 will not be refunded. It is the responsibility of the exhibitor to ensure that written refund requests are received on or before the dates indicated.

“After attending approx. 25 years of the table top exhibits, I think you have really tweaked it to be a great event. With good food during the table top, many people stay and socialize for the entire event.”

NRA Member