Tabletop Exhibit & Reception

This much-anticipated event offers suppliers and invaluable opportunity to display their innovations to the industry's top decision-makers and helps renderers stay abreast of developments in the field. Unlike large trade shows that span over days, this focused event places all emphasis on the exhibitors.

Thursday, October 31 @ 7:00 PM

Becoming An Exhibitor

NARA Tabletop Exhibit

In order to be an exhibitor, there must be one fully registered attendee from your company for the duration of the convention. Following are the Registration Fees and Tabletop Exhibitor Fees.

Registration Fees

NARA Member$1070
NARA Member w/ Spouse/Guest$1575
Non-Member$1870
Non-Member w/ Spouse/Guest$2425
After September 23, 2019, all registration fees increase by $100.

Tabletop Exhibitor Fees

NARA Member & Sponsor$500
NARA Member Only$600
Non-Member & Sponsor$900
Non-Member Only$900
Additional name badges are $100 each and are good for Thursday night only.

Please Read Before Becoming an Exhibitor

Terms & Conditions

NARA Tabletop Exhibit

Eligibility

Each exhibitor must have at least one person fully registered for the convention.

Exhibit Size

Exhibit space will consist of a standard 6’ × 30” draped table, two chairs and a sign with the company name provided by NARA, unless special arrangements have been made. Any exhibits wider than 8 ft. must be approved. Equipment may not be brought into the exhibit space or any other area of the venue unless approved by Marty Covert and the Hotel Conference Services. If your exhibit is a pop-up, please indicate its size on the registration form.

Electrical Hook-Up

If you need electrical hook-up or have special a/v needs, please fill out this form and submit it to Will Vasquez at Presentation Services.

A/V & Electrical Hook-Up Form

Badges

No one will be admitted into the Tabletop Exhibit without a convention badge. If your company has additional employees who will only be attending the Tabletop Exhibit and Reception (and are not registered for the convention), you will need to check the box “Exhibit Badge Only” listed under Tabletop Exhibitor Fees on the Registration Form and provide those employees’ name(s).

Payment

Only Registration Forms received with full payment at NARA headquarters by the September 23 print deadline will be listed in the program.

Liability

It is agreed that the North American Renderers Association, Inc., its officers and its staff, and the management of Park Hyatt Aviara Resort will not be liable to the exhibitor for any loss, damage or injury to his property contained in such exhibits, or injuries to his person, his agents, employees, or other persons, no matter how sustained from fire, theft, accident, or other causes. All claims for such loss, damage, or injury are being expressly waived by the exhibitor.

Cancellation

Cancellation of exhibit space should be directed via email to MARTY COVERT. Cancellations ON or BEFORE September 23, 2019 are entitled to a full exhibit fee refund. Cancellations received after September 23, 2019 will not be refunded. It is the responsibility of the exhibitor to ensure that written refund requests are received on or before the dates indicated.

Must Be at Hotel by Friday, October 25

Shipping Your Exhibit

NARA Tabletop Exhibit

You are responsible for any shipping costs. Please place your name, your organization’s name and the word “Exhibitor” on each package. Ship all materials in the following manner:

Shipping Address

JAMIE WELLS, CSM
Park Hyatt Aviara Resort, Golf Club & Spa
7100 Aviara Resort Drive Carlsbad, CA 92011 USA
(760) 448-1234
HOLD FOR: MARTY COVERT, NARA
Box #__of [TOTAL BOXES SHIPPED] (be sure to number each box)

Submit Your Tracking Numbers

Tracking numbers should be emailed to AMANDA SMITH. Please be sure to put the word “Tracking” in your subject line.

Shipping Your Materials Back

You must bring your company Fed Ex or UPS account numbers with you. We will provide packing tape and blank shipping labels at the end of the Tabletop event. Any additional receiving or shipping costs incurred will be billed to your room unless otherwise instructed.

Download Shipping Label

Thursday, October 31

Set-Up and Tear-Down

NARA Tabletop Exhibit

After the event’s conclusion, please leave your sealed boxes in the room with the shipping labels attached. NARA and The Park Hyatt Aviara Resort cannot be responsible for any non-sealed and non-boxed items left in the exhibit area after 11:00 pm, Thursday, October 31, 2019.

Set-Up Time

THURSDAY, OCTOBER 31 from 12:00 - 6:00 pm

Tear-Down Time

THURSDAY, OCTOBER 31 from 9:30 - 11:00 pm

Food

ALL FOOD WILL BE AVAILABLE TO EXHIBITORS AT 6:45 PM, PRIOR TO doors opening at 7:00 pm.