Tabletop Exhibit & Reception

This much-anticipated event offers suppliers and invaluable opportunity to display their innovations to the industry's top decision-makers and helps renderers stay abreast of developments in the field. Unlike large trade shows that span over days, this focused event places all emphasis on the exhibitors.

Thursday, October 25 @ 7:00 PM

Becoming An Exhibitor

NRA Tabletop Exhibit

In order to be an exhibitor, there must be one fully registered attendee from your company for the duration of the convention. Following are the Registration Fees and Tabletop Exhibitor Fees.

Registration Fees

NRA Member$1070
NRA Member w/ Spouse/Guest$1575
Non-Member$1870
Non-Member w/ Spouse/Guest$2425
After September 20, 2018, all registration fees increase by $100.

Tabletop Exhibitor Fees

NRA Member & Sponsor$500
NRA Member Only$600
Non-Member & Sponsor$900
Non-Member Only$900
Additional name badges are $100 each and are good for Thursday night only.

Register Today!

Please Read Before Becoming an Exhibitor

Terms & Conditions

NRA Tabletop Exhibit

Eligibility

Each exhibitor must have at least one person fully registered for the convention.

Exhibit Size

Exhibit space will consist of a standard 6’ × 30” draped table, two chairs and a sign with the company name provided by NRA, unless special arrangements have been made. Any exhibits wider than 8 ft. must be approved. Equipment may not be brought into the exhibit space or any other area of the venue unless approved by Marty Covert and the Hotel Conference Services. If your exhibit is a pop-up, please indicate its size on the registration form.

Electrical Hook-Up

If you need electrical hook-up or have special a/v needs, please fill out this form and submit it to LARISSA CHRZAN at Vario Productions.

A/V & Electrical Hook-Up Form

Badges

No one will be admitted into the Tabletop Exhibit without a convention badge. If your company has additional employees who will only be attending the Tabletop Exhibit and Reception (and are not registered for the convention), you will need to check the box “Exhibit Badge Only” listed under Tabletop Exhibitor Fees on the Registration Form and provide those employees’ name(s).

Payment

Only Registration Forms received with full payment at NRA headquarters by the September 30 print deadline will be listed in the program. You will not receive assignments prior to the meeting.

Liability

It is agreed that the National Renderers Association, Inc., its officers and its staff, and the management of The Ritz-Carlton will not be liable to the exhibitor for any loss, damage or injury to his property contained in such exhibits, or injuries to his person, his agents, employees, or other persons, no matter how sustained from fire, theft, accident, or other causes. All claims for such loss, damage, or injury are being expressly waived by the exhibitor.

Cancellation

Cancellation of exhibit space should be directed via email to MARTY COVERT. Cancellations BEFORE September 20, 2018 are entitled to a full exhibit fee refund. Cancellations received on or after September 20, 2018 will not be refunded. It is the responsibility of the exhibitor to ensure that written refund requests are received on or before the dates indicated.

Must Be at Hotel by Friday, October 19

Shipping Your Exhibit

NRA Tabletop Exhibit

You are responsible for any shipping costs. Please place your name, your organization’s name and the word “Exhibitor” on each package. Ship all materials in the following manner:

Shipping Address

ATTN: Rebecca Ceaser, Senior Meetings and Special Events Manager
HOLD for MARTY COVERT, NRA
The Ritz-Carlton, Laguna Niguel
One Ritz Carlton Dr.
Dana Point, CA 92629
(949) 489-5849
Box #__of [TOTAL BOXES SHIPPED] (be sure to number each box)

Submit Your Tracking Numbers

Tracking numbers should be emailed to MARTY COVERT. Please be sure to put the word “Tracking” in your subject line.

Shipping Your Materials Back

You must bring your company Fed Ex or UPS account numbers with you. We will provide packing tape and blank shipping labels at the end of the Tabletop event. Any additional receiving or shipping costs incurred will be billed to your room unless otherwise instructed.

Shipping Labels

Thursday, October 25

Set-Up and Tear-Down

NRA Tabletop Exhibit

After the event’s conclusion, please leave your sealed boxes in the room with the shipping labels attached. NRA and The Ritz-Carlton cannot be responsible for any non-sealed and non-boxed items left in the exhibit area after 11:00 pm, Thursday, October 25, 2018.

Set-Up Time

THURSDAY, OCTOBER 25 from 12:00 - 6:00 pm

Tear-Down Time

THURSDAY, OCTOBER 25 from 9:30 - 11:00 pm

Food

ALL FOOD WILL BE AVAILABLE TO EXHIBITORS AT 6:45 PM, PRIOR TO doors opening at 7:00 pm.